JOINT DOCTORAL ASSESSMENT PROCESS ('JDAP')

General Principles

 

1. JDAP is conducted on the basis of an agreement concluded between the JU and a foreign higher education institution or other organisational unit, provided that it is authorised to award the degree of doktor (doctoral degree).

 

2. JDAP consists in:

  1.  joint supervision of a candidate's doctoral research conducted by two supervisors (supervisor at the JU and co-supervisor at the partner institution),
  2.  preparation of a doctoral dissertation in a language appointed by the parties,
  3.  joint conduct of a doctoral assessment process, such as:
  • acceptance of a doctoral dissertation,
  • doctoral dissertation's admission to an open defence,
  • conduct of an open defence before a joint doctoral commission at a place and in a language appointed by the parties.

 

3. JDAP leads to a conferment of the degree of doktor at the JU and an equal degree at the partner institution, hence:

  1. the parties issue a joint doctoral diploma, or
  2. one party issues a doctoral diploma,

consistent with the model diploma provided in the annex to the agreement.

 

4. JDAP may be conducted if a candidate:

a. has been admitted to doctoral study programmes at the JU and at the partner institution (provided that the other party conducts a doctoral study programme), or

b. will have a doctoral assessment process initiated.

 

» Procedure at the JU Concerning Conclusion of the Agreement on the JDAP

 

The following steps shall be completed by the candidate:

a) preparation of a draft agreement, with assistance of the supervisor and Faculty's or Department's employees, pursuant to the model agreement established at the JU and legal requirements,

b) submission of the draft agreement, signed by the candidate's supervisor and  the head of the organisational unit conducting a doctoral study programme to the Vice-Rector of the JU for Educational Affairs for acceptance, in 5 copies (Polish and English/language of the other party),

c) sending the agreement, signed by the Vice-Rector, to the other party,

d) submission of two copies (in every language version) of the agreement, signed by the parties: one to the organisational unit conducting a doctoral study programme, one to the International Students Office of the JU.

 

» Frequently Asked Questions (FAQ)

 

1. Is it possible to issue two diplomas by the parties to the agreement?

No, because according to Polish legal requirements the parties issue a joint doctorate diploma or only one party issues a diploma, both consistent with the model diploma provided in the annex to the agreement.

 

2. Is it possible to conduct an open defence via videoconference?

No, if a doctoral assessment process was commenced before 1st of October 2016, because this form was provided only for a habilitation commission's conference.

Yes, if a doctoral assessment process was commenced on 1st of October 2016 or later.

 

3. Is it required to provide an interpreter for an open defence conducted in Poland in a foreign language?

In case of an open defence conducted in a foreign language, a Polish interpreter should be provided. However, the chairman of a joint doctoral commision may ask all those gathered at the open defense, whether it is necessary to ensure the presence of an interpreter. If the answer is in the negative, the interpretation is not mandatory. These facts should be indicated in the minutes of the open defence. 

 

4. Which procedure shall be applied to a doctoral assessment process initiated before 1st October 2011?

A doctoral assessment process initiated before 1st October 2011 is conducted pursuant to provisions in force before that date, binding before the amendment of the Act of 14 March 2003 Law on Academic Degrees and Title and Degrees and Title in the Arts.

Moreover, Polish legislator gave the opportunity to conduct a doctoral dissertation process in compliance with the „old rules" for candidates, whose doctoral disertation processes have beed initiated between 1st October 2011 and 1st October 2013. However, the candidate's application is required. In that cases an open defence of a doctoral dissertation must be conducted in Poland before the Board of the Faculty / doctoral commission (composed, inter alia, of members of the Faculty), in accordance with the ordinary procedure. The appointment of second supervisor is facultative.

 

5. Which procedure shall be applied to a doctoral assessment process initiated before 1st October 2014?

A doctoral assessment process initiated before 1st October 2014 is conducted pursuant to provisions in force before that date. It means that the parties issue a joint doctoral diploma (in compliance with the model diploma provided in the agreement) to a person, who has been conferred the doctoral degree. Whereas the competence of an adoption of resolutions regarding the acceptance of a doctoral dissertation and its admission to an open defence, as well as the acceptance of the open defence, may be delegated to a doctoral commission.

 

6. Is it permitted to accept a doctoral dissertation and conduct its open defence during one session of a joint doctoral commission (i.e. on the same day)?

No, because it is impermissible according to Polish legal requirements. A doctoral assessment process consists of a few stages. Provided that one stage is completed, with a positive result, the next can be commenced. The law provides that the doctoral dissertation, if accepted and admitted to an open defence, shall be available for public inspection for at least 10 days.

Furthermore, it is required to release an information regarding the place where the doctoral dissertation is available, as well as  the date and the place of the open defence not less than 10 days before the date the open defence is to be conducted.

 

7. When shall the field of science and the discipline within the field of science of the doctoral degree, which the candidate is seeking to be awarded, be specified?

The field of science and the discipline within the field of science of the doctoral degree shall be specified in a resolution regarding the initiation of a doctoral assessment process. The specification is requisite to define the requirements the candidate is obliged to fulfil (inter alia the basic discipline corresponding to the subject matter of the doctoral dissertation concerned, which the doctoral examination is to be conducted in).

 

8. Is a candidate entitled to read reviews, prepared in his case, during a doctoral assessment process?

Yes, because a doctoral assessment process is an administrative proceedings. Thus, the candidate enjoys the rights of a party.

 

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