JOINT DOCTORAL ASSESSMENT PROCESS ('JDAP')

 

A degree of doctor is awarded following the completion of a conferment procedure, called a doctoral assessment process ('DAP'), which is initiated upon the request of a candidate applying for the award of the doctoral degree (doctorate, degree of doctor, PhD). Usually at the JU a DAP is commenced at the end of the second year of doctoral studies (no later than at the third year). Being a PhD student is not requisite, since doctoral studies and a DAP are independent. However, a PhD student is not charged any tuition fee for the conduct of their DAP.

 

A degree of doctor may be awarded to a person who satisfies all of the following:

1)     holds a master's degree or equivalent degree,

2)     has passed doctoral examinations at the JU, within the scope of:

- the basic discipline corresponding to the subject matter of the doctoral dissertation,

- a supplementary discipline,

- a modern foreign language, in the case of a candidate not holding a language certificate,

3)     has presented and defended the doctoral dissertation.

 

A joint doctoral assessment process (‘JDAP') enables a PhD candidate to prepare one doctoral dissertation under dual supervision (supervisor at the JU and co-supervisor at the partner institution) and leads to the conferment of a degree of doctor at the JU and an equal degree at the partner institution.

 

A JDAP resembles an ordinary conferment procedure, however, there are a few distinctions. A JDAP is conducted by two higher education institutions on the basis of an agreement concluded in each candidate's case. The distinguishing characteristic is the international cooperation that exists in joint acceptance of a doctoral dissertation and its admission to an open defence and joint conduct of the open defence before the Joint Doctoral Commission ('JDC') appointed by both universities.

 

» Prerequisites for commencement of a DAP

 

A DAP may begin provided that a candidate has satisfied at least one of the following:

a) a scientific paper already published, or accepted for publication, in a book form,

or

b) at least one scientific article published in a peer-reviewed journal listed by the Minister of Science and Higher Education,

or

c) at least one article published in a peer-reviewed report from an international scientific conference.

 

» Stages of a JDAP

 

1) PhD candidate presents a doctoral dissertation summary in front of a relevant Faculty Board. 
Provided that the doctoral dissertation summary is accepted and a supervisor and co-supervisor are appointed, the JDAP formally begins.

 

2) PhD candidate submits a prepared doctoral dissertation and the Faculty Board appoints:

- two reviewers,

- commissions for doctoral exams,

- a commission for an open defence (when it comes to a JDAP, a JDC is appointed by both parties, and is composed of not more than nine members, including two supervisors and two reviewers).

 

3) Reviewers submit positive doctoral dissertation reviews, and the Joint Doctoral Commission accepts the doctoral dissertation and admits it to an open defence.

 

4) PhD candidate defends the doctoral dissertation in front of the JDC and the commission accepts the open defence (10-day lapse period is required between a doctoral dissertation's admission to an open defence and conduct of the open defence).

 

5) A protocol is prepared and submitted to the Faculty Board and the Board awards the doctoral degree, if applicable. The DAP formally ends.

 

» Issuance of a diploma

 

According to Polish legal requirements a doctoral diploma only confirms that the person was awarded the doctoral degree due to the resolution adopted by the Faculty Board, thus the issuance of a diploma does not award the degree itself.

 

To a person who was awarded the doctoral degree:

a)      the parties issue a joint doctoral diploma,

or

b)      one party issues a doctoral diploma,

consistent with the model diploma provided in the annex to the agreement.

 

» Frequently Asked Questions (FAQ)

 

1. Is it possible to issue two diplomas by the parties to the agreement?

No, because according to Polish legal requirements the parties issue a joint doctorate diploma or only one party issues a diploma, both consistent with the model diploma provided in the annex to the agreement.

 

2. Is it possible to conduct an open defence via videoconference?

No, if a doctoral assessment process was commenced before 1st of October 2016, because this form was provided only for a habilitation commission's conference.

Yes, if a doctoral assessment process was commenced on 1st of October 2016 or later.

 

3. Is it required to provide an interpreter for an open defence conducted in Poland in a foreign language?

In case of an open defence conducted in a foreign language, a Polish interpreter should be provided. However, the chairman of a joint doctoral commision may ask all those gathered at the open defense, whether it is necessary to ensure the presence of an interpreter. If the answer is in the negative, the interpretation is not mandatory. These facts should be indicated in the minutes of the open defence. 

 

4. Which procedure shall be applied to a doctoral assessment process initiated before 1st October 2011?

A doctoral assessment process initiated before 1st October 2011 is conducted pursuant to provisions in force before that date, binding before the amendment of the Act of 14 March 2003 Law on Academic Degrees and Title and Degrees and Title in the Arts.

Moreover, Polish legislator gave the opportunity to conduct a doctoral dissertation process in compliance with the „old rules" for candidates, whose doctoral disertation processes have beed initiated between 1st October 2011 and 1st October 2013. However, the candidate's application is required. In that cases an open defence of a doctoral dissertation must be conducted in Poland before the Board of the Faculty / doctoral commission (composed, inter alia, of members of the Faculty), in accordance with the ordinary procedure. The appointment of second supervisor is facultative.

 

5. Which procedure shall be applied to a doctoral assessment process initiated before 1st October 2014?

A doctoral assessment process initiated before 1st October 2014 is conducted pursuant to provisions in force before that date. It means that the parties issue a joint doctoral diploma (in compliance with the model diploma provided in the agreement) to a person, who has been conferred the doctoral degree. Whereas the competence of an adoption of resolutions regarding the acceptance of a doctoral dissertation and its admission to an open defence, as well as the acceptance of the open defence, may be delegated to a doctoral commission.

 

6. Is it permitted to accept a doctoral dissertation and conduct its open defence during one session of a joint doctoral commission (i.e. on the same day)?

No, because it is impermissible according to Polish legal requirements. A doctoral assessment process consists of a few stages. Provided that one stage is completed, with a positive result, the next can be commenced. The law provides that the doctoral dissertation, if accepted and admitted to an open defence, shall be available for public inspection for at least 10 days.

Furthermore, it is required to release an information regarding the place where the doctoral dissertation is available, as well as  the date and the place of the open defence not less than 10 days before the date the open defence is to be conducted.

 

7. When shall the field of science and the discipline within the field of science of the doctoral degree, which the candidate is seeking to be awarded, be specified?

The field of science and the discipline within the field of science of the doctoral degree shall be specified in a resolution regarding the initiation of a doctoral assessment process. The specification is requisite to define the requirements the candidate is obliged to fulfil (inter alia the basic discipline corresponding to the subject matter of the doctoral dissertation concerned, which the doctoral examination is to be conducted in).

 

8. Is a candidate entitled to read reviews, prepared in his case, during a doctoral assessment process?

Yes, because a doctoral assessment process is an administrative proceedings. Thus, the candidate enjoys the rights of a party.

 

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